Email to sophomores, juniors, and seniors about housing selection

The following message was sent to ’21s-’23 students on July 22 from the Office of Residence Life and Housing

Hi Everyone –

I hope you are well! We look forward to kicking off our housing selection process, tomorrow, July 23. Below you will find some final reminders and clarifying information. If you have questions, don’t hesitate to contact us.

Generally speaking, our process is three steps: APPLYGROUP, and SELECT. The links included are to informational videos prepared last year for this process; while there have been some changes to the process for this year, we are sharing in hopes that these can provide a good overview.

Selection Schedule

Selection begins on Thursday, July 23 at 11 a.m. EST and follows the schedule below. Selection times occur every 15 minutes and all selection times are in Eastern Standard Time (EST).

Thursday, July 23 – 11 a.m. to 7 p.m. – Senior roommate groups

Friday, July 24 – 11 a.m. to 7 p.m. – Junior roommate groups

Monday, July 27 and Tuesday, July 28 – 11 a.m. to 7 p.m. – Sophomore roommate groups

Wednesday, July 29 – 1 p.m. to 6 p.m. – Final round of selection

Roommate Groups

Students are encouraged to form roommate groups and can do so on the Housing Portal. Students may search for specific individuals or use a search tool to match with folks based on our roommate matching questions. During our first round of selection, roommate groups are used for selecting suites/apartments.

The roommate group leader role can be assigned to any member of a roommate group.

The roommate group leader is responsible for logging in at the groups selection time (the best selection time among members) and selecting housing for the group.

The roommate group leader assigns each member their bed, so make sure you have discussed your desired spaces as a group.

Filling a Suite/Apartment

During our first round of selection, the number of members in a roommate group must match the number of available beds in a suite or apartment. For example, a group of six may not select an apartment for four or a suite for eight; instead they should find a suite with six available beds.

University-Sponsored Housing

We realize you may have questions about Deacon Station and the various Crowne Properties.

For students interested in Deacon Station, please visit their website for more details on furnishings and amenities. As a reminder, students selecting at Deacon Station will be referred to apply for and finalize their own private lease. The term of these leases will be August 15, 2020, to July 23, 2021. Rent of $670 per month, utilities in excess of $140 per month per unit, if necessary a $25 per month parking fee, and any other charges for this property will be payable by the student directly to Deacon Station. Note that this process will require an application from the student and be subject to the Community’s Rental Application Criteria.

For students interested in Crowne Oaks, Crowne Park, or Crowne Polo, the University will be furnishing those units (queen size beds; washer and dryer included) and will pay utilities including electricity, cable, and internet. In considering the Crowne Properties, the units are numbered as follows: the first digit or two indicate the building number (326 or 1311), the next digit indicates the floor of the unit (326 is on the second floor), and the final digit indicates the unit number (so 326 is in building 3, 2nd floor, unit 6). The arrival and departure dates for Crowne Properties will mirror that of University housing.

Many students have asked about the status of these communities at Winter Break and should the University need to close campus during the semester.

Given the status of Deacon Station as private leases, those students would be able to remain and would continue to be responsible for their rent under the terms of their lease.

Students at Crowne Properties may request to stay for Winter Break at an additional cost, should public health conditions permit.

Final Round

For students who are wanting to select a room as an individual student (not as part of a roommate group), or for students in roommate group sizes that might be unavailable in our first round of selection (for example: you had a group of 7 but there are no 7-person options available), we will hold a final round of selection on Wednesday, July 29 beginning at 1 p.m. During this round of selection students will be able to select from any remaining bed. Students will be able to access their new selection times Wednesday, July 29 by 11 a.m.

Housing Availability List

We will continue to update our housing availability list throughout the selection process. We will be working today on getting various spaces allocated to ensure we have the appropriate gender breakdown of our on-campus spaces.

Please note, you must use your credential to access this.

Assistance During Selection

During housing selection, our talented assignments team will be available to assist students who have questions or concerns. To reach us please contact 336-758-5185 or send a Google chat to


If you have questions, please visit our website at for FAQs. If you’re unable to find your answer or need other assistance, please contact us at or 336-758-5185.

We look forward to welcoming you home soon!

Zach Blackmon, Ph.D., MBA
Associate Director of Operations




To contact the Office of Family Engagement or Family Communications, please visit our contact page.


For mental health assistance: 336-758-CARE (2273) is a service that ensures someone will always be available (i.e., 24/7 M-F, weekends and university holidays) to provide caring and thoughtful consultation services for Wake Forest students in need of mental health assistance or support.